Every building investment deserves protection, and your HVAC system is no exception.
With time, each of your system’s components demands strategic foresight to preserve its performance. In a system where small failures can trigger costly consequences, preventive maintenance can be a budget-saving tool.
With a Preventative Maintenance Agreement (PMA), you can turn routine maintenance into long lasting protection. Scheduled visits can ease year-round demands while giving you peace of mind that your facility is in expert hands.
Keep reading to uncover how a PMA can deliver measurable results and protect your bottom line. We’ll cover what’s included, key benefits, the hidden costs of reactive maintenance, and more.
Table of Contents
What is a PMA?
A Preventive Maintenance Agreement (PMA) is a contract between a building owner and an HVAC service provider that outlines a scheduled plan for inspections, tune-ups, and proactive repairs. A proactive approach to maintenance is the key to keeping mission-critical operations stable and helps avoid:
Higher Repair Costs
Emergency fixes drive up labor and parts expenses.
Increased Downtime
Unplanned outages disrupt operations for longer periods of time.
Accelerated Wear and Tear
Neglected systems fail faster, shortening equipment lifespan.
Safety
Risks
Malfunctioning equipment puts staff and occupants at risk.
The scope of these agreements can vary based on your facility’s size, systems, and operational demands. Through detailed equipment lists and targeted maintenance tasks, you can make a plan that is tailored to your building’s performance goals.
Air Handing Units
Chillers
Heat Pumps
Rooftop Units
Air Ventilation
And More!
Don’t wait for breakdowns to upset your budget. Including PMAs from the beginning reduces commissioning delays, premature equipment failures, and downtime. With a PMA, performance remains high while costs are lowered.
What Does a Comprehensive PMA Include?
The most effective PMAs translate your specific needs into clear, actionable service terms. Partnering with a service provider who understands your facility helps create a maintenance schedule that’s both practical and proactive.
These are some must-have elements of an effective PMA:
- Clear Documentation and Reporting: Ensure accountability and safety while building a performance history that improves future service
- Detailed Task Lists: Receive consistent and thorough service while getting full visibility into equipment care
- Optimized Maintenance Schedule: Enable proactive maintenance that protects your equipment investment over time by scheduling according to usage patterns
- Emergency Response Protocols: Guarantee quick action and keep your building operational in times of need
- Well Defined Cost Structures and Renewal Terms: Support planning and help avoid extra expenses down the line with effective budgeting
At Thermosystems, our factory-trained technicians embody this commitment with precise inspections and efficient service visits. Need a service partner who keeps your systems running at peak performance?
Explore what our Service Team can do for you.
Benefits of Using a PMA
As equipment ages, regular maintenance becomes essential to prolong system efficiency. Consistent oversight helps avoid disruptions and keeps occupants comfortable, especially when winter hits.
Preventative Maintenance Agreements deliver a range of long-term benefits:
- Lowered utility bills: Routine service visits help optimize seasonal performance, which reduces energy waste and can contribute to lower monthly energy bills.
- Fewer unexpected breakdowns: Scheduled inspections increase the likelihood of issues being caught before they escalate. This can reduce disruptions to your operations by up to 70%.
- Extended equipment lifespan: Consistent maintenance on your equipment can reduce wear, allowing system components to last potentially 20–30% longer.
- Reduced lifecycle costs: Regular inspections lower the chance of surprise costs and increase your HVAC system’s ability to run more efficiently. This can help you spend up to 40% less on overall maintenance costs compared to when relying on reactive maintenance.
- Compliance with codes and warranties: To keep warranties valid and maintain regulatory compliance, regular maintenance ensures required service intervals are met.
Start Protecting Your Building Today
Your building’s service strategy is the cornerstone to ensuring that your equipment investment is protected. By implementing a preventative maintenance agreement, your building is supported every step of the way, allowing you to focus on performance, not emergencies.
With 20+ years of experience, our factory-trained team brings the precision and consistency needed to keep your systems running right. We’re ready to understand your building’s layout, operations, and equipment to tailor service to its specific needs.
Visit our service page to discover more about how PMAs can empower your team to stay ahead of issues.
